Hi there. This is Brian Klaas
and I'm going to give you a very
brief introduction to how live
talks work in course plus. So
live talks are just zoom
sessions that are scheduled in
advance at specific days and
times of your choosing. That's
all they are. So this isn't
going to be a tutorial about how
to use zoom. Zoom's website has
lots of resources that are out
there if you're not familiar
with zoom and need to learn more
about it and the Bloomberg
School of Public Health
Multimedia group.
Is happy to provide you with
one-on-one training on zoom. If
you need it. Just reach out to
them, ask your questions,
they'll walk you through it in a
one-on-one environment. So
instead, what we're going to
look at is what you need to do
to manage live talks on your
own. And we're going to look at
what you need to do before,
during and after the live talk
to make it successful for the
you and the students. So the
first thing you need to do is
schedule your live talks. You
can work with your course
instructional designer to do
this. They'll provide you the
link to the scheduling system.
The important thing here is you
just get your live talk
scheduled as soon as possible.
Students register for classes
months in advance of when they
actually occur, and they like
being able to see on the course
schedule when the live talks are
going to be, because that allows
them to potentially avoid any
conflicts or to put in requests
for time off for work so they
can attend your live talks. Once
you've got those sessions
scheduled, your live talk page
will be updated with the dates
and times of all of your
sessions. At that point, it's up
to you to then add the zoom
links.
For the individual sessions to
the live talk page in your class
website, and you do that by
going to the live talk page in
your class website and under
each session that still needs a
zoom link, you'll see the button
to add the link to that session.
You can use a different link for
each session, or you can use the
same links for all sessions in
the class. The important thing
though, is you need to provide
this link in advance of your
live talk session, so that's all
you need to do before your live
talk begins. Now let's look at
the two things you're going to
need to do during your live talk
session. So the first thing you
need to do is record every
session to the zoom cloud. This
is really important because not
every student will be able to
attend every live talk, and you
want to make sure that.
Everyone has equitable access to
the content from those sessions,
so please make sure you record
to the Zoom Cloud now. The
reason it needs to be recorded
to the zoom cloud is because
that will also give you access
to the automatically generated
transcript, which is required
from both an accessibility
compliance standard and because
it really helps students learn
better. And Speaking of
transcripts, you should also
turn on the live transcript
option that zoom provides. The
live transcript shows what?
People are saying in real time,
on the screen, in text. Again,
this helps make a more inclusive
environment for everybody who's
in your live talk. Now there are
two steps to turning on the live
transcript, and unfortunately
this is not something that can
be set up ahead of time. It has
to be done in the actual
session. First you need to click
on the transcript button in the
main zoom toolbar, and once you
do that, another little window
will pop up and where it says
live transcription, click the
enable button and that will turn
on.
Live transcript.


Now, if you run into any
problems during your live talk,
you are not alone. You can click
on the contact live talk support
button that's on the main live
talk page and your course
website. It appears right around
the time that you're live talk
begins and representatives from
the school's multimedia team
will get back to you and help
you out. So that's what you need
to do during your live talk.
There's one more really
important step that you need to
take care of once you're live
talk is over, and that last step
is posting your recording.
To your course website. Now you
have two options here. You can
either download the files from
zoom and then upload them into
course plus, where the files are
saved for years and you don't
have to worry about them
disappearing from the zoom
website. Or you can just provide
the link to the cloud recording
on zoom. And if you're going to
do that, we also recommend you
use a passcode to protect that
recording. Now you can either
provide the files or the link.
By clicking on the manage
recordings button that appears
on your live talk page after the
end of your live talk session,
and when you click the Manage
recordings button, you'll see
the option to either upload your
recording to permanent storage
in course plus or provide that
link to the cloud recording. You
can do both of these things. You
don't have to do one or the
other, but you need to do at
least one of them within a day
after your live talk. Now it may
seem that just sharing the link
to the.
Cloud Recording is the easy,
fast way to go, but it's
important that you understand
there are some caveats about
just using the cloud recording
link. First and foremost, zoom
automatically deletes every
single cloud recording after 180
days. There's no way to turn
that off. That's just how zoom
works, and there's no way to get
those recordings back after
they've been deleted, so keep
that in mind. This is really
important for situations where
you might have students who need
to take an incomplete and if
they take more than 180 days.
They're not going to have access
to that content next. Students
can only download the recordings
off of the zoom cloud. If you
enable sharing, that's an option
that you have to turn on. You
don't have to turn it on. But
again, if you want students to
be able to download from the
zoom cloud and not course plus,
you've got to turn on that
sharing. And finally, course
plus cannot track activity in
cloud recordings. That means
that if you use the link to the
cloud recording, course plus
cannot show you who downloaded
the recording.
To access the recording when
they access the recording,
because course plus can only do
that if you provide that
information and upload those
files into course plus itself.
But once you upload those files
into course plus or provide the
link to the cloud recording back
on the main live talk page,
students will then see the
option to either download the
individual files that you've
posted or click on the link to
the recording and the passcode
that might be available for that
cloud recording as well. So
that's it for our.
Brief guide to what you need to
do to run your live talks and
your courses. Remember that Cpl
help and your course
instructional designer are happy
to answer your questions, so
feel free to reach out to them
at any time.