Hi there. This is Brian Kloss and I'm going to give you a very
brief introduction to how live talks work in course plus. So
live talks are just zoom sessions that are scheduled in
advance at specific days and times of your choosing. That's
all they are. So this isn't going to be a tutorial about how
to use zoom. Zoom's website has lots of resources that are out
there if you're not familiar with zoom and need to learn more
about it and the Bloomberg School of Public Health
Multimedia group.
Is happy to provide you with one-on-one training on zoom. If
you need it. Just reach out to them, ask your questions,
they'll walk you through it in a one-on-one environment. So
instead, what we're going to look at is what you need to do
to manage live talks on your own. And we're going to look at
what you need to do before, during and after the live talk
to make it successful for the you and the students. So the
first thing you need to do is schedule your live talks. You
can work with your course instructional designer to do
this. They'll provide you the link to the scheduling system.
The important thing here is you just get your live talk
scheduled as soon as possible. Students register for classes
months in advance of when they actually occur, and they like
being able to see on the course schedule when the live talks are
going to be, because that allows them to potentially avoid any
conflicts or to put in requests for time off for work so they
can attend your live talks. Once you've got those sessions
scheduled, your live talk page will be updated with the dates
and times of all of your sessions. At that point, it's up
to you to then add the zoom links.
For the individual sessions to the live talk page in your class
website, and you do that by going to the live talk page in
your class website and under each session that still needs a
zoom link, you'll see the button to add the link to that session.
You can use a different link for each session, or you can use the
same links for all sessions in the class. The important thing
though, is you need to provide this link in advance of your
live talk session, so that's all you need to do before your live
talk begins. Now let's look at the two things you're going to
need to do during your live talk session. So the first thing you
need to do is record every session to the zoom cloud. This
is really important because not every student will be able to
attend every live talk, and you want to make sure that.
Everyone has equitable access to the content from those sessions,
so please make sure you record to the Zoom Cloud now. The
reason it needs to be recorded to the zoom cloud is because
that will also give you access to the automatically generated
transcript, which is required from both an accessibility
compliance standard and because it really helps students learn
better. And Speaking of transcripts, you should also
turn on the live transcript option that zoom provides. The
live transcript shows what?
People are saying in real time, on the screen, in text. Again,
this helps make a more inclusive environment for everybody who's
in your live talk. Now there are two steps to turning on the live
transcript, and unfortunately this is not something that can
be set up ahead of time. It has to be done in the actual
session. First you need to click on the transcript button in the
main zoom toolbar, and once you do that, another little window
will pop up and where it says live transcription, click the
enable button and that will turn on.
Live transcript.
Now, if you run into any problems during your live talk,
you are not alone. You can click on the contact live talk support
button that's on the main live talk page and your course
website. It appears right around the time that you're live talk
begins and representatives from the school's multimedia team
will get back to you and help you out. So that's what you need
to do during your live talk. There's one more really
important step that you need to take care of once you're live
talk is over, and that last step is posting your recording.
To your course website. Now you have two options here. You can
either download the files from zoom and then upload them into
course plus, where the files are saved for years and you don't
have to worry about them disappearing from the zoom
website. Or you can just provide the link to the cloud recording
on zoom. And if you're going to do that, we also recommend you
use a passcode to protect that recording. Now you can either
provide the files or the link.
By clicking on the manage recordings button that appears
on your live talk page after the end of your live talk session,
and when you click the Manage recordings button, you'll see
the option to either upload your recording to permanent storage
in course plus or provide that link to the cloud recording. You
can do both of these things. You don't have to do one or the
other, but you need to do at least one of them within a day
after your live talk. Now it may seem that just sharing the link
to the.
Cloud Recording is the easy, fast way to go, but it's
important that you understand there are some caveats about
just using the cloud recording link. First and foremost, zoom
automatically deletes every single cloud recording after 180
days. There's no way to turn that off. That's just how zoom
works, and there's no way to get those recordings back after
they've been deleted, so keep that in mind. This is really
important for situations where you might have students who need
to take an incomplete and if they take more than 180 days.
They're not going to have access to that content next. Students
can only download the recordings off of the zoom cloud. If you
enable sharing, that's an option that you have to turn on. You
don't have to turn it on. But again, if you want students to
be able to download from the zoom cloud and not course plus,
you've got to turn on that sharing. And finally, course
plus cannot track activity in cloud recordings. That means
that if you use the link to the cloud recording, course plus
cannot show you who downloaded the recording.
To access the recording when they access the recording,
because course plus can only do that if you provide that
information and upload those files into course plus itself.
But once you upload those files into course plus or provide the
link to the cloud recording back on the main live talk page,
students will then see the option to either download the
individual files that you've posted or click on the link to
the recording and the passcode that might be available for that
cloud recording as well. So that's it for our.
Brief guide to what you need to do to run your live talks and
your courses. Remember that Cpl help and your course
instructional designer are happy to answer your questions, so
feel free to reach out to them at any time.